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time-management practices

Best Time-Management Practices For Senior Business Managers

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In today’s fast-changing and fiercely competitive world of business, there isn’t one single successful company president, CEO, or senior business manager that isn’t faced with having to continually sharpen their time-management and priority-setting practices. The most effective business managers must find new ways to excel; a core factor of leadership coaching by professional executive coach Mustang Positive Professional Development in Toronto.

The demands placed on senior business leaders can be intense. The ever-increasing strains of business can make a 24-hour day and seven-day week seem inadequate. Although all senior business managers have methods for prioritizing and managing, the following “best time-management practices” will help augment those practices:

Create a successful mindset in regards to time: How and what you think has a direct impact on your business practices. Certain emotions, though having their place, can be contrary to time-management effectiveness. In the full suite of thoughts and feelings, fear, doubt, anger, and negativity are examples of emotions that are contrary to positive forward momentum. Watch out for those negative, doubtful emotions. Focus on cultivating a positive “can-do” mindset that thrives on positive energy and accomplishments.

Consider an Executive Assistant: A true executive assistant can be a key part of your ability to achieve your goals and get through your days effectively. Related to a successful mindset, the mindset that lets you hire an EA is a positive mindset that values your time as it should be valued. Many Executives in small or medium organizations, or Not for Profit organizations, make the mistake of thinking it’s thrifty and a wise use of organizational money to take on the small things themselves. But how much more valuable is your time spent on strategy and execution of important goals?

Plan and measure your day in increments of time: As the day moves forward and time slips through the hourglass, make sure you’re measuring progress in relation to time. This is about making every minute count. Pay attention to obstacles that thwart progress. Address what needs to be addressed to keep things moving. Numerous factors (including human factors) can sidetrack momentum, and it’s important to address those issues in order to keep the train on track. This should all be done as it relates to time; think in terms of time increments to measure the effectiveness of your day.

Establish a system for daily triumphs: Many things can create obstacles that eat-up time; things like managing emails and other low-level concerns that don’t belong on a priority list can sabotage real accomplishments. Scrutinize how your time is being spent. Delegate! – And hire a consultant to help you streamline and prioritize if necessary. Organize your time and way of doing things for continual, daily successes.

Focus on priorities: When it comes down to what really matters in your day, single-mindedness will work to your benefit. Use all the tools at your disposal to maintain that focus. Insulate yourself when necessary. Delegate where possible. Prioritize at all times. Be as shrewd as you need to be. Don’t let your mind get crammed with processes and viewpoints that are contrary to your concentration. Focus on priorities with relentless attention.

Make sure your activities equal the value of time: This is an important winning mindset. Don’t just think about the value of your time and what that time is worth; think about the value of your organization’s time. It’ll really put things into perspective. If your business has an operating value of $5,000 or $10,000 per hour, then you as a senior business manager need to manage your time in a way that doesn’t diminish that value. Next, try putting a price on your time as it relates to your role in the organization and you’re sure to start economizing on what’s accomplished more than ever before.

There are still other, effective measures that business managers can take to maximize their time-effectiveness. The bottom line is prioritization, action, and control. Senior business leaders need to set boundaries and control their time. Shut the door when necessary to focus. Don’t allow for distractions – and don’t permit time-consuming and time-wasteful situations to draw you away from where your time is really needed.

Mustang Positive Professional Development excels at leadership coaching for senior business managers who need to improve time-management effectiveness and other business management skills. Mustang PPD offers business and career coaching workshops, leadership coaching, keynote and corporate speaking, and more. Mustang Positive Professional Development is located in the Greater Toronto Area and welcomes all inquiries.


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Conflict Management

Conflict Management – Reducing Work-Place Strife While Improving Performance

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Of all the many benefits of leadership coaching, one of the most helpful regards conflict management; something that can apply to all levels of staff and management for the enhancement of workplace effectiveness and the well-being of all.

Conflict management isn’t simply about alleviating conflict. More accurately, conflict management reduces the negative aspects of conflict while maximizing the positive aspects created by the conflict. In group situations, as might be encountered in business and workplace scenarios, conflict management can improve group awareness and outcomes; thereby cultivating better organizational performance. Equally, conflict management delivers benefits to the individual, which, by example, can include reduced stress with improved personal effectiveness and happiness.

Examples of the various types of conflict include interpersonal (between two people); intrapersonal (which is conflict within an individual); intergroup (that is, conflict between different teams or groups of people); and intragroup conflict (which is essentially the conflict that can occur between individuals in a group or team). Conflict can arise when there are opposing ideas, methods, and strategies. But conflict – and the means by which it originates and is expressed – can encompass so much more. People we work with might be antagonistic or offensive; or they might be excessively demanding and uncaring about our requirements to do our jobs effectively. Others might be manipulative and deceptive, which is certain to lead to conflict. Different outlooks, different ideologies, different personality types, and even different management styles can be sources of conflict.

The ABCs of Resilience at Work” (which can be read on this website) essentially refers to the process of evaluating a situation. This system, in short, takes into account Adversity, Belief, and Consequences. In conflict resolution, this is further enhanced by a methodology that identifies fives strategies as it applies to addressing conflict:

  • Accommodation
  • Avoidance
  • Collaboration
  • Competition
  • Compromise

Developing and employing these skills requires the abilities to effectively employ the methods. In embarking on conflict management to improve work-flow effectiveness and work-related relationships, much can be gained in virtually any workplace scenario. Some of the skills that can be developed include:

  • Awareness of the associated emotions and communication skills that apply to conflict;
  • Understanding one’s own undesirable triggers and inherent conflict resolution styles;
  • Learning how to recognize others’ needs as it applies to disputes and conflict situations;
  • Formulating productive skills that can apply to conflict resolution and conciliation;
  • Developing the confidence and means to apply different strategies in resolving conflict;
  • Learning how to change characteristic counterproductive behaviors;
  • Knowing the techniques to productively address disputes;

Learning and understanding the tools of these various conflict resolution styles and methods help build on improved work-place relationships and effectiveness with reduced stress and greater skillsets for problem-solving tasks.

Professional Leadership Coach Mustang Positive Professional Development in the Greater Toronto Area shares a recent experience regarding conflict resolution coaching:

I recently worked with an executive client who had ongoing conflict with his boss. His plan was to threaten to quit. That is not generally a good strategy. Sometimes leaving a position is the right strategy; but it’s never wise to use quitting as a threat. We spent time helping him ‘Pay Attention to the Right Things’, combined with understanding the difference between a Response and a Reaction.

As described in Psychology Today (Matt James, Ph.D., September 1, 2016), “A reaction is instant… When you say or do something ‘without thinking,’ that’s the unconscious mind running the show. A reaction is based in the moment and doesn’t take into consideration long term effects of what you do or say. A reaction is survival-oriented and on some level [is] a defense mechanism. It might turn out okay but often a reaction is something you regret later… A response… takes into consideration the well-being of not only you but those around you. It weighs the long term effects and stays in line with your core values.”

Mustang PPD continues with what resulted in an excellent positive outcome…

When the time came for addressing the conflict with his colleague, my executive client did not react. He responded appropriately – and legitimately strongly. The result was resolution of the conflict. If my client had reacted emotionally, the result might have been the end of his career with that company or heightened conflict.

Conflict management and conflict resolution are invaluable to best practices across an unlimited number of applications. Learn more today about Mustang Positive Professional Development and the firm’s coaching and team-building services and expertise. All inquiries are welcomed.


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