Don't Bore with Screens of Text!
Watch How Easy It is to Make Great Diagrams
A Little Extra
Animate your SmartArt graphic
My Note: Microsoft has included a neat little way to speed up animating your SmartArt graphic. See it here:
PowerPoint for Office 365, PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010
To provide additional emphasis or show your information in phases, you can add an animation to your SmartArt graphic or to an individual shape in your SmartArt graphic. For example, you can make a shape fly in quickly from one side of your screen or slowly fade in.
Add an animation
To animate a SmartArt graphic, go to the SmartArt graphic you want to animate, click Animations, and in the Animation group, click the type of animation you want. Click More to see more choices. (To remove the animation, just click None.)
My Note: This is pretty normal animation that you’d use on anything in a slide. But then see below:
Animate individual shapes in your SmartArt graphic
Once you’ve added the animation, you can animate individual shapes.
- On the Animationstab, in the Animation group, click Effect Options, and then click One by One.
My Note: The hint here about animating only some shapes is actually useful for anything you’d want to do now that the shapes have been easily separated. Way faster than ungrouping and regrouping.
- In the Advanced Animationgroup, click Animation Pane.
- In the Animation Panelist, click the expand chevron to display all of the shapes in your SmartArt graphic.
- Select all of the shapes that you don't want to animate, (hold down CTRL and then click each shape in turn), and then click Nonein the Animation (This removes the animation effect from the shape. It doesn't remove the shape from your SmartArt graphic.)
- For each remaining shape, right-click the shape in the Animation Pane, and then select the animation options you want.
Tip: Use the Animation Painter (on the Animations tab in the Advanced Animation group) to quickly copy animations from one SmartArt graphic to another.
My Note: Now head over to the Microsoft site to get even more tips on using and animating SmartArt. And use Microsoft tips on a regular basis. You can improve your use of PowerPoint gradually by improving one little bit in every presentation.
If you lead a team that presents often and/or whose presentations affect your goal achievement, how can you make sure they avoid the easy way out - screens of text and bullet points?
Here are just a couple of suggestions for encouraging your team to try harder when you see Text where Images would be better.
In team meetings, include a segment on Presentation Skills.
Have each team member ( or maybe you have sub-teams) present the use of Diagrams as an Improvement over Text. Using an example from the past where text was used would be most effective.
This segment could be a pretty small section of a larger meeting and still make significant change.
Your job isn't trainer. So you don't have time to coach and mentor every presentation.
But you can quickly point out during a dry run that one or more screens are filled with boring text.
If you specifically tell them to use SmartArt and head to the Microsoft Powerpoint support site, you'll probably see much better slides next time.